How to access e-mail accounts with client applications

Last modified: Thursday November 30th, 2023

From this article you will know how to configure a client e-mail application to access an e-mail account on an Beehosting server.

How to set up a client e-mail application

Many email client applications are available, such as Thunderbird, Outlook, Eudora, and Mac OS X Mail. Some of these applications can automatically set up email accounts based on the account authentication information you provide. However, in some cases, you must manually set up the account.

The exact steps to set up an email account vary depending on the application you use, but the information required is the same. In all cases, you must configure how incoming email is accessed (using POP3 or IMAP) and how outgoing mail is sent (using SMTP).

Incoming e-mail: Configuring POP3 and IMAP

Please use the following information to configure an e-mail client for POP3 or IMAP access to a Beehosting server:

1. Use the following settings for POP3 or IMAP server login authentication:

  • The account username: the full email address of the account you created in cPanel (for example, info@example.com).
  • The account password: the password that you specified in cPanel for the account.

2. Use one of the following domain names for the POP3 or IMAP server name:

  • mail.example.com: You need to replace example.com with your web site’s domain name.
  • The complete Beehosting server name for your account, such as vps.beehosting.pro. For information about how to determine your account’s server name, please see this article.

3. The POP3 or IMAP server port settings depend on which protocol you use (POP3 or IMAP), and whether or not you are using a secure (SSL/TLS) connection. Many e-mail client applications fill in the port numbers automatically based on the protocol you specify, but some do not. Below shows the correct port numbers for the various protocol configurations.

  • POP (Post Office Protocol) is currently in version 3, and is commonly called POP3. POP3 is widely supported, and enables you to access an account, download and read messages, and do other related tasks. By default, POP uses TCP port 110, but there is also a secure SSL/TLS implementation that uses port 995.
  • IMAP (Internet Message Access Protocol) is similar to POP, but offers more functionality, particularly for mailbox synchronization and management. The default IMAP port is 143, but there is also a secure SSL/TLS implementation that uses port 993.

Beehosting strongly recommends that you use the secure versions of these protocols whenever possible.

Outgoing e-mail: Configuring SMTP

To send outgoing messages, it is necessary to set up the e-mail client with an SMTP server. Failure to do so will result in the inability to send messages. While it is mandatory to utilize a Beehosting POP3 or IMAP server for accessing your messages, you have the option to choose a different SMTP server, such as your ISP’s, which may offer faster performance due to its proximity to your computer on the same network.

To use a different SMTP server, reach out to the provider of that server to obtain the accurate configuration settings.

Please use the following information to configure an e-mail client to send messages through a Beehosting SMTP server:

1. Use the following settings for SMTP server login authentication:

  • The account username: the full email address of the account you created in cPanel (for example, info@example.com).
  • The account password: the password that you specified in cPanel for the account.

2. Use one of the following domain names for the POP3 or IMAP server name:

  • mail.example.com: You need to replace example.com with your web site’s domain name.
  • The complete Beehosting server name for your account, such as vps.beehosting.pro. For information about how to determine your account’s server name, please see this article.

3. The configuration of SMTP server ports relies on whether a secure (SSL/TLS) connection is being used. While some email client applications automatically fill the port numbers based on the selected protocol options, others may not. Bellow shows the correct port numbers for the various configurations.

By default, SMTP servers use TCP port 25. As with POP3 and IMAP, there is also a secure SSL/TLS implementation that uses port 465 or 587.

Beehosting strongly recommends that you use the secure version of SMTP whenever possible.
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